Bullock County to draft written policy for public use of Richard P. Stone building after multiple event requests

Two separate requests to use the Richard P. Stone building prompted Bullock County commissioners to agree they need a formal, written policy for outside organizations.

A City of Jimmy Springs representative told the commission the city and the University of Alabama at Birmingham want to use the building on April 18 for a community care clinic and health fair offering glucose and blood‑pressure screenings and chronic‑care testing. "City of Jimmy Springs in partnership with UAB, Department of Health and Science are asking to use the Richard P. Stone on April 18 to host a community care clinic slash health fair," the presenter said.

Commissioners also heard a request tied to the Child Advocacy Center to run a simulation training on May 14, from 8 a.m. to 4 p.m., involving HR staff, law enforcement and school officials. The staff member who raised the training asked whether to approve usage immediately or wait for policies; commissioners said they preferred a clear written process before routinely approving outside events.

Members described a past practice of handling building use by verbal agreement and noted that prior priorities typically gave county or extension events precedence. The commission asked staff (Kyle, Jason and others) to assemble the calendar history, any existing informal rules, and draft a written policy for discussion in the April work session with a target to adopt the policy in the second meeting in April.

The board directed staff to confirm scheduling conflicts and to ensure county events retain priority; commissioners signaled support for the two trainings but said staff should confirm calendar availability and that any non‑county groups follow the new policy once adopted.

Next steps: staff will compile calendar records and draft a written facility‑use policy for review at the April 14 work session and potential adoption at the second April meeting.