Holly Springs council approves City Hall contract supplement, construction extension and routine items; moves to executive session on real estate

The Mayor and Council for the City of Holly Springs on March 19 unanimously approved a series of agenda items, including a supplemental architectural and engineering agreement for City Hall construction, a contractor time extension for Holly Springs Parkway Phase 3, a change order to install a commercial-grade fence, a resolution to surplus several vehicles, acceptance of a $17,000 drone donation from Cobb Industrial Inc., and a lighting services agreement with Georgia Power. The council then adjourned the public meeting and entered executive session to discuss real estate.

Rob (city staff) told the council the guaranteed maximum price for City Hall is $19,151,809 and described the supplemental agreement with CPL for construction administration and project closeout as funded through the City Hall bond. "The total guaranteed maximum price for city hall is $19,151,809," he said. The agenda described a supplemental amount "not to exceed" a figure that is read inconsistently on the record; staff presented the item and the council approved it by voice vote recorded as 3–0.

On infrastructure, the council granted Summit Construction and Development a time extension for the Holly Springs Parkway widening project Phase 3 to Nov. 30, 2026. Rob said the delay is primarily from rain and utility relocations and recommended the extension; council approved the motion 3–0.

Council also approved a change order to install a four-foot-tall commercial-grade galvanized steel fence on a parking-lot retaining wall so the installation meets city code; staff said the funding will come from the project's contingency (SPLOST-funded). The transcript lists two slightly different dollar amounts for the fence work; staff said the cost is being charged to contingency and the council approved the change order unanimously.

The council approved a resolution declaring surplus and authorizing sale of a 2015 Dodge Charger, a 2007 New Holland tractor and a 2005 Bush Hog; staff said these items will be offered at a multi-jurisdictional auction at the Cherokee County Fairgrounds on April 25 with a preview on April 24. Staff also said one additional public-works vehicle will be added to a future surplus list because it was not ready for the packet.

Cobb Industrial Inc.'s offer to donate a drone and related components, valued at $17,000, was accepted and staff was directed to book the asset and record the revenue. For lighting at the City Hall campus and Parkway lot, the council approved a services agreement with Georgia Power that staff said includes the installation of 12 75-watt fixtures, removal of three existing poles, approximately 1,200 linear feet of underground cable, a construction prepayment of $57,500 and a monthly general-fund maintenance fee of $413.40; funding will come from SPLOST and the general fund.

Procedural motions to approve consent minutes and each new-business item were moved, seconded and passed on voice votes recorded as 3–0. A motion to adjourn the meeting and enter executive session for the purpose of discussing real estate was approved 3–0, and the council left the public meeting for executive session.

What’s next: staff will process the accepted donation, administrate the awarded or amended construction contracts as approved, and return to the council with the additional public-works vehicle for surplus at a subsequent meeting.