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School board approves about $3.1 million in contracts for Hartwood Elementary rebuild
Summary
The Stafford County Public Schools board approved a roughly $2.9 million design contract with Samaha and a roughly $192,000 project-management contract for the Hartwood Elementary rebuild; staff said prototype designs cut about $1 million from prior design costs, and the chosen site is contingent on an easement move.
The Stafford County Public Schools board voted to award a design contract to Samaha for Hartwood Elementary worth about $2,900,000 and a separate project-management contract of about $192,000, the chair announced.
Board members discussed cost savings from using a recurring prototype design, site access and a noted dependency on moving an easement before the preferred site can be finalized. Jason Towery, speaking for staff, told the board the prototype approach has produced about "$1,000,000 dollars in difference" in design costs compared with earlier elementary projects.
At the outset of the meeting the clerk called the roll and confirmed a quorum. The chair introduced Action Item 2.1, saying the board would consider awarding a contract to Samaha for design services for Hartwood Elementary at approximately $2.9 million. Doctor Chase thanked staff for arranging a site visit and asked whether the lower design cost reflected use of a prototype. Towery replied, "It it is correct. It's about 1000000 dollars in difference between what we spent in design on elementary school 18 and then subsequently what we spent on 19 and then Hartwood." Towery added the district still needs new site-specific plans, permits and construction-administration services and said the prototype savings accrue across multiple projects.
A board member noted the proffered site is "dependent on the movement of an easement," and said if the easement is not moved the district would revert to the original 55-acre Westlake site. Towery said staff had scheduled coordination meetings with the developer. A separate board member raised concerns about preserving a particular tree; Towery said designers had discussed the tree in the morning's design meeting.
After discussion the board voted and the chair announced the motion to award Samaha the design contract passed unanimously. The chair then introduced Item 2.02, a project-management contract of about $192,000 tied to the Hartwood rebuild; a board member said the contract adds personnel to the existing project team. That motion also passed unanimously.
The meeting adjourned after the two votes.
