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Chickasha council approves multiple contracts and payments, including police canopy work and records digitization
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Summary
The Chickasha City Council approved a series of contract actions: pay application and change order for the police parking canopy, a records digitization contract with BirdDox LLC, final payments on sewer work, an award for storm-drain work at Willow Creek and an operations contract for water/wastewater facilities.
The Chickasha City Council on an unanimous roll-call approved multiple contracts and payments covering infrastructure, records management and utility operations.
Council members voted to approve pay application No. 1 for CO C-2505 — the Chickasha Police Department design-build parking canopy, phase 2 — to England Construction in the amount of $85,702.50 and to approve change order No. 1 for the same project in the amount of $8,900 to address drainage, guttering, downspouts and lighting under the canopy. Police leadership confirmed both phase 1 and phase 2 of the canopy project are complete.
Council context: the canopy work drew brief technical questions on drainage and lighting from members and was approved after staff explained that earlier work uncovered drainage issues requiring the change order.
The council also approved an agreement with BirdDox LLC for digitization and destruction of historical city records, not to exceed $17,971.45. Staff said BirdDox was spun off from the city’s former IT vendor and that the contract will digitize utility/customer records going back 30–40 years; once scanned, the records will be stored in the city’s enterprise records system with standard username/password security and will be managed under the city’s records-retention schedule.
Infrastructure payments and awards: the council approved final pay request No. 3 for CMA-2501 Sanitary Sewer Main Replacement (Colorado Avenue at 4th Street) in the amount of $15,740.88 after staff confirmed the work was complete and paperwork was finalized. The council also awarded a contract for construction work at Willow Creek — removal and replacement of tine-horn curb and gutter, cul-de-sac work and drainage flumes — in the amount of $111,750, with the motion amended on the floor to specify the project address as 419 Willow Creek Road.
Utility operations: Council approved entering into an agreement with Wright Water Corporation to operate, maintain and manage the city’s water and wastewater treatment facilities. Staff said the new operator will retain most current employees, including the partnership manager noted in the discussion.
What happens next: The agreements authorize the mayor or chairman to execute the necessary documents; staff will complete contract paperwork and proceed with implementation and final invoicing as described to the council.
