Director finds UTA conducted reasonable search; denies Caritis's request for post-offer CC-305

The Department of Government Records denied Miss Caritis's appeal seeking a post-offer CC-305 disability disclosure form from the Utah Transit Authority, concluding UTA produced the application copy of CC-305 and that the petitioner did not demonstrate the existence of an additional post‑offer form.

Caritis said she completed a voluntary CC-305 during onboarding and cited Department of Labor regulations requiring federal contractors to preserve certain records; she asked the director to order UTA to locate the missing post‑offer form and to improve onboarding recordkeeping.

Assistant attorney general Tim Merrill said UTA produced an unredacted CC-305 dated 06/24/2025 that was part of Caritis's application packet and that UTA's practice is not to complete a separate CC-305 at onboarding. Senior recruiter Sarah Simpson testified the only CC-305 in UTA's possession was the application form and that onboarding paperwork is completed in two steps with some paperwork completed remotely through the hiring system.

After testimony and a records review, the director found UTA had conducted a reasonable search and that petitioner had not established an additional post-offer CC-305 exists. The director denied the appeal and said a written decision would follow within seven business days.