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Council adopts sidewalk policy, approves RV‑park addendum and several low bids; tables Fervo Energy agreement
Summary
Council adopted a sidewalk management policy required by the city's insurance trust, approved a phase‑2 addendum for Grandview RV Park, accepted low bids for concrete repairs and landscaping, and tabled an infrastructure reimbursement agreement with Fervo Energy for later consideration.
Millford City Council approved an administrative sidewalk inspection and maintenance policy recommended by staff and the city’s insurance trust, and the Council approved multiple construction and service contracts and agreements.
Sidewalk policy: Staff (Mikayla, S4) presented a sidewalk management program (modeled on Elkhart City) required by the city’s insurer; the policy prioritizes mapping sidewalks and directing early repairs to high‑use public areas (senior center, library, schools, downtown) and then residential neighborhoods. Committee member (S3) moved to adopt the policy and the Council approved the adoption.
Grandview RV Park: Council approved an addendum to the earlier developer agreement to add 60 sites in Phase 2; staff said the addendum leaves the initial agreement in effect and addresses the expansion details.
Easement and roadway agreements: Staff reported a 60‑foot easement prepared by Octarine Canal and signed by FERDO; the Council approved recording the easement and authorized the mayor to sign a roadway improvement agreement.
Contract awards: Council accepted a low overall bid from Hatch Development LLC for six small concrete/repair projects (combined total stated in the packet as $7,605) with a project completion deadline per the invitation to bid (work completed by June 1, 2026). Council also accepted a low bid for mowing/trimming of the cemetery and recreation complex from HJ Landscaping/Adrian Jones for $44,000 total (staff said the packet had line items that produced multiple figures but Council accepted the single low responsive bid).
Fervo Energy tabled: Consideration of an infrastructure extension and reimbursement agreement with Fervo Energy was tabled because staff has not received the company’s acceptance and additional information; the item will be returned when the company responds.
Personnel and timing: Council extended the application deadline for a part‑time janitorial position by two weeks and accepted the project bid timelines discussed for the wastewater/drainage pre‑bid schedule.
Next steps: Staff will record the signed easement, complete contract documents with awarded bidders, track project completion deadlines, and revisit the Fervo Energy agreement once additional information is received.
