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Saginaw County adopts new Facility Security and Access policy to control building access
Summary
The Board approved a new County Facility Security and Access policy tying building access to job duties, directing keycard/key control, inventory procedures and courthouse weapons screening; implementation and rekey cost estimates remain to be finalized.
SAGINAW — The Saginaw County Board of Commissioners on March 17 adopted a new County Facility Security and Access policy intended to tighten control over who may enter county buildings and sensitive areas.
The policy, recommended by the County Services Committee and approved by the full board on a voice vote, assigns implementation responsibility to County Administrator Mary Catherine Hannah and limits employee access “to the facilities and areas necessary to effectively complete the duties of their job.” Commissioner Michael A. Webster moved adoption and Commissioner Lisa R. Coney seconded the motion, which carried.
The policy requires that access be assigned by job title, that keys and access ID badge cards remain county property, and that access to sensitive infrastructure — server rooms and IT closets, for example — be restricted to employees whose job duties require it. It also sets procedures for background checks of contracted vendors, annual inventory of issued keys, and the immediate deactivation of badges for suspended or terminated employees.
The text specifies replacement costs for lost badges ($20 first replacement, $50 thereafter) and permits key-replacement costs “up to $2,000.00.” County officials said the building has not been re‑keyed since it was constructed and the final estimate for rekeying has not yet been received; further budgeting discussion was promised before the next fiscal cycle.
The policy also bans weapons in county facilities and courtrooms, subject to enumerated exemptions for court security personnel, uniformed law enforcement, judges, certain prosecutors and corrections officers. Sheriff’s deputies will develop courthouse screening procedures to implement the prohibition in accordance with the County’s local court orders.
Administrator Hannah told the committee the policy is intended to follow best practices by granting the least access necessary to perform a job and to provide a consistent county-wide process for issuance and retrieval of keys and cards. The Board adopted the policy as presented; the County Administrator’s office will supervise roll-out and communications to elected officials, department heads, employees and the public.
