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Whiteland Town approves payment for two pickup truck invoices, 4-0
Summary
The Whiteland Town Council approved two voucher payments to settle invoices for two crew-cab trucks previously authorized for purchase, totaling $98,213.60. Questions at the meeting focused on procedural timing: purchase authorization had occurred earlier, but payment required a voucher filed five days before the meeting.
The Whiteland Town Council voted unanimously to approve two voucher payments to cover invoices for two crew-cab trucks on April 24, 2026.
The Chair opened the special meeting and introduced two voucher packets for payment: $58,213.60 and $40,000, both identified as invoices to complete the purchase of two crew-cab trucks that the council had previously authorized. Ginny, a staff member, summarized the amounts, saying, “The first voucher packet is for, $58,213.60.”
A committee member questioned why the council needed a separate meeting to approve the payments when the truck purchases had been approved in earlier meetings and were included in the budget. The Clerk explained the procedural issue: “Voucher has to be turned in 5 days prior to the meeting, and it was not,” clarifying that prior authorization to purchase did not itself authorize payment without a properly submitted voucher or invoice.
After brief discussion, the Chair moved to approve the two voucher packets and to issue payment; the motion was seconded. The council conducted a roll-call vote and the Chair announced the motion carried 4-0. The two vouchers total $98,213.60.
The meeting record shows the payment approval addressed the outstanding invoices; no amendments or follow-up tasks were recorded and the council adjourned shortly after the vote.
