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Council to consider one‑year renewal of Windrow Phillips consulting contract after staff report on achievements
Summary
Staff recommended renewing the city’s consulting agreement with Windrow Phillips Group; councilmembers asked for a list of other clients and accomplishments (state grants secured, legislative wins) and flagged procurement questions about professional services rules.
Miss Fitzgerald told council she recommends bringing the Windrow Phillips Group consulting agreement back for renewal at the May meeting after a year of service that included assistance securing state grants and supporting the city’s legislative agenda.
She said last July the council approved a one‑year contract for a fixed price of $51,000 plus $600 to cover registrations and that the firm has worked collaboratively with cities across Tennessee. Miss Fitzgerald cited examples including work on a design‑build bill and securing a $2.5 million grant for body cameras.
Councilmembers asked whether the arrangement implicates sole‑source or procurement rules. A staff legal advisor said as a professional services agreement it is not subject to the same sourcing requirements as goods procurement. Several councilmembers supported renewal and asked staff to provide a list of other client cities and a short accomplishments list to inform the May vote.
Staff said they will return the contract renewal and supporting documentation to the May agenda for council consideration.
