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Texarkana amends purchasing policy, raising preapproval threshold to $2,500
Summary
The board adopted an ordinance amending Ordinance M-59 to update the city's purchasing policy to reflect state statute and new software; among the changes, preapproval authority was raised from $500 to $2,500 and language prohibiting splitting purchases was added.
The Texarkana Board of Directors adopted an ordinance amending Ordinance M-59 to update the city's purchasing policy after city finance staff described changes tied to new software and recent state statute updates.
Sheena, speaking for the finance department, told the board the most notable change raises the preapproval threshold for purchases from $500 to $2,500 ("$2,500 and a penny" in the staff explanation) and clarifies how departments use requisitions versus invoices in the new system. The ordinance also adds language to prevent splitting purchases to avoid preapproval thresholds and makes minor wording changes to align with state law.
Directors asked whether the city maintains an inventory system for fixed assets. Finance staff said the city keeps fixed asset records and a fixed-asset listing for capital purchases; supplies inventories are not centrally maintained by finance, though Public Works maintains inventories of its equipment. The ordinance was read on first, second and third readings and the board attached an emergency clause before voting to adopt on final passage.
The ordinance takes effect immediately under the emergency clause; board members said they expect departments will move to the new software processes in the coming weeks and recommended staff share fixed-asset lists with directors who requested them.
