Roosevelt council approves golf‑course café RFP, equipment lease and transmission access amendment; water‑exchange talks tied to expiring grant

Roosevelt City Council approved several routine contracts and advanced negotiations on a water‑exchange agreement the council said must be settled quickly to preserve grant funding.

At the meeting, staff recommended—and the council voted to—award the golf‑course café request for proposals to the prior operator under essentially the same terms, with final legal review to follow. Josh (staff member) told the council the operator was the only bidder and said the city wants to "allow them to get going, get back up there, and get good." Council members voted in favor.

The council also approved a five‑year lease with Wells Fargo to provide greens‑maintenance equipment, including a fairway mower, utility tractor, a gas utility vehicle and two triplex mowers. Staff reported the annual lease payment will be $46,493.36, up from $43,644.07 in the prior arrangement. "This is in budget for this fiscal year," staff said while recommending approval; the motion passed.

On public safety, the council ratified a local invasive narcotics strike force agreement, including an amendment to add Dagon County per staff recommendation. The council approved the ratification after staff described the strike force as a continuation of prior cooperative efforts.

Councilors also approved an amendment to a previously approved right‑of‑way acquisition for the Transwest Express power line to adjust the permanent access route so the utility will use the existing access road into its construction site rather than the earlier mapped alignment. Presenter remarks described the change as an alignment correction to reflect existing conditions; the council approved the amendment.

Several council members spent the most time on an ongoing set of agreements with Cedar View Montwell (three separate documents under negotiation). Staff warned council that the related grant must be spent or the city risks losing the funding. A staff member said the grant process has taken about three years and that the tank and water‑line work are largely complete but the purchase agreement for Cedar View Montwell remains to be finalized. Council members flagged specific concerns, including a proposed wheeling fee for stored water in a tank and the taxation implications for residents in a service district if annexation proceeds; staff suggested a small working group of mayor and council members meet with the city attorney to finalize terms promptly.

Votes at a glance - Approval: Three‑way splits (procedural item). Outcome: approved. - Approval: Award RFP for golf‑course café to prior operator (subject to final lease/legal review). Outcome: approved. - Approval: Ratify invasive narcotics strike force agreement (added Dagon County). Outcome: approved. - Approval: Amend Transwest Express transmission lane access/right‑of‑way to use existing access road. Outcome: approved. - Approval: Five‑year greens‑equipment lease with Wells Fargo (annual payment $46,493.36). Outcome: approved. - Approval: Expenditure/financial report. Outcome: approved.

Why it matters Several of the approvals put city services or contractors back in operation quickly—the café operator, greens maintenance and transmission access—while the Cedar View Montwell negotiations carry fiscal risk: staff said the city must finalize an agreement or could lose roughly $1 million in grant funding earmarked for the project. Council members requested targeted follow‑up and a meeting with staff to refine contract language and resolve wheeling/maintenance and taxation questions.

What’s next Staff will finalize the café and equipment lease agreements and return them for signature after limited legal review. A small group of council members and staff will meet with the city attorney and stakeholders to resolve outstanding Cedar View Montwell contract language before the next council meeting. The council adjourned without further action on those items.