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Board reviews draft affiliation agreement to clarify separation between schools and booster clubs
Summary
The school auditor presented an informational draft affiliation agreement that outlines prohibited practices for external clubs (no gifts/payments to employees, no coach/teacher officers with financial access, no use of district tax ID, restrictions on alcohol) and emphasizes separation of fundraising activities from school operations.
The school auditor presented an informational draft external‑club affiliation agreement intended to clarify the relationship between schools and outside booster clubs and to protect the district.
The auditor listed several prohibited practices the draft would codify: payments or gifts to employees, coaches or teachers serving as officers or having access to club checking accounts or financial instruments, and the unauthorized use of the district’s tax ID number or school name. “What this agreement will do is to clarify the relationship between the school and these external entities, like, a booster clubs, that raise funds for a school or specifically for a school activity,” the auditor said.
The draft also discourages use of the district tax ID by outside clubs, restricts certain events where alcohol is served and requests that external organizations make clear they are not school‑sanctioned events unless approved by the superintendent. The auditor said the document is informational and that no vote was needed.
The board discussed examples (such as the Sam Houston booster club) to illustrate how names and branding should be handled to maintain separation between the school and independent fundraising groups. The transcript does not record any formal adoption of the draft; staff said they were available to answer questions.
