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Board approves boiler contract, instrument purchases and auditor engagement tied to debt‑free mill levy
Summary
The Poudre School District board approved a contract to replace McGraw's aging boiler, a district‑wide musical instrument purchase funded by mill‑levy dollars, and engaged CliftonLarsonAllen for the FY25‑26 external audit; staff said most projects are deferred‑maintenance priorities and tied to the recently passed debt‑free mill levy.
The Poudre School District Board approved several procurement items March 24, including a boiler replacement at McGraw, a musical instrument and equipment request, and the selection of an external auditor for the FY2025‑26 audit.
CFO Dave Montoya presented the McGraw boiler project, describing the existing unit as installed in 1992 and identified as deferred maintenance in prior facility condition assessments. Montoya told the board the recommended contract with Reliant Mechanical Services totals $267,970.95 and is funded by the debt‑free mill levy; he warned that if both redundant boilers failed during the school year the building would be unheatably and might need to close. The board voted to approve the contract.
Assistant Superintendent Dr. Insoon Olson presented a year‑one musical instrument and equipment request that would replace and standardize instruments, risers and related equipment across sites. Olson said the district had collected school requests and bid the work; the packet total cited in discussion was about $461,039 but staff said the first‑year request used less than the total need and represented an initial step toward a multi‑year maintenance cycle. Board members praised the district music programs and approved the purchase.
On the audit engagement item, the district's audit committee recommended CliftonLarsonAllen LLP for a $98,875 contract to perform the annual financial and single audits. Montoya explained the competitive selection and the role of a community‑member‑heavy audit committee in the recommendation. The motion to engage the firm was approved in the meeting per transcript roll call lines; members discussed the length of the current relationship with the firm (auditor since 2009) and encouraged the audit committee to consider timing and rotation criteria in future RFP rounds.
Board members asked clarifying questions about equipment lifespans, phased work at high schools, planned roofing and envelope work, and timeline coordination to avoid taking multiple comprehensive high schools offline at once. The debt‑free mill levy and bond funds were repeatedly cited as primary funding sources for these deferred‑maintenance projects.
The board also heard an informational slide showing equipment delivery timing (generators in April, boilers in May, rooftop units in June) and staff said the district is better positioned this year than last because of earlier planning and ordering.
Votes and contract approvals were recorded in the meeting transcript and the board moved on to additional informational items and budgeting discussion.
