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Dayton staff outlines $1.3M CIP ask, council debates which equipment to defer
Summary
City staff presented updates to Dayton City's capital improvement plan, focusing on Fund 401 equipment replacements and a roughly $1.3 million levy-funded request for 2026; council members pressed staff on which vehicles and machines are replacements vs. additions and whether some items can be pushed to later years.
Staff member presented the proposed updates to Dayton City’s five‑year capital improvement plan, telling the council the department focused on 2026–27 and will circulate an updated draft before July 4.
The presentation concentrated on Fund 401, where staff said a substantial portion of the 2026 request is for equipment replacements. "We are still using a 1999 mower," the Staff member said when describing parks equipment proposed for replacement, and noted a utility trailer and several 60‑inch mowers scheduled across 2026–27.
Council members questioned whether some purchases are true replacements or additions. One Committee member asked why the parks budget includes another F‑350 crew cab; staff replied the additional truck is to support two full mow crews and to segregate fleet maintenance responsibilities.
The levy math drew several exchanges. Staff explained the city carried roughly $1,020,000 in baseline capital funds from prior levies and that the 2026 package adds about $280,000 in new levy requests to reach roughly $1.3 million for the year. "If you took that down to 0, there would be $0 left to purchase any capital equipment," the Staff member warned, arguing that some levied dollars are already committed to earlier planned purchases.
Council and staff discussed options to reduce near‑term levy pressure: delay large purchases such as a road grader and packer into 2030, borrow or rent heavy machinery from neighboring jurisdictions, or shift lower‑priority items out of the levy. Staff suggested moving two big items (the packer and road grader) out to 2030, saving about $275,000 in the near term.
The staff presentation also covered the public works fleet replacement cadence and the city’s leasing strategy for police vehicles, which staff said has reduced overall maintenance risk; council members pressed for mileage and hours data to better weigh replacements against deferred maintenance.
Next steps: staff will circulate an updated CIP with revised cash‑flow numbers and return for further council review in July and again in September; no formal votes or motions were recorded at this meeting.
