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Council gives go‑ahead to digitize county records; staff to advertise general‑fund appropriation
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Summary
Auditor presented a $379,765.65 phase‑1 contract to digitize county records. Councilors agreed by consensus to advertise a general‑fund appropriation to move the contract forward and assigned the appropriation to the auditor’s budget.
The Floyd County auditor asked the council on Tuesday to fund phase 1 of a records digitization contract from SBS Portals, estimating $379,765.65 for scanning, indexing and portal work for the auditor’s office and other departments.
The auditor described the county’s paper records backlog and said the contract would be paid as work is completed. Council members discussed whether to fund the contract from the GoBond or from the general fund and whether payments could be encumbered across fiscal years. After questions about ongoing maintenance costs and scheduling, the council reached a consensus to advertise a general‑fund appropriation (assigned to the auditor’s budget) and return with the formal appropriation paperwork; staff and the auditor said the work will be paid as each phase is completed.
The auditor said the digitization project will ease public records access and free physical storage capacity. The council asked staff to circulate payment schedules and projected ongoing maintenance costs before final appropriation.
Sources: Auditor (speaker 13) presentation and council discussion during the April 14 meeting.
