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Council approves minutes and authorizes interim email funding to preserve records access
Summary
The Midcoast Community Council approved the March 11 minutes (6–0) and voted to authorize an interim payment (up to $50/year) to maintain the council's Gmail account while staff audit storage and retention obligations; council asked staff to pursue archival and records‑retention options.
Procedural items at the meeting included a motion to approve the minutes from March 11; the motion passed by roll call ("Passes 6 to 0").
Later in the meeting, staff alerted the council to an urgent storage problem with the central MCC Gmail account; the council discussed records retention obligations under the Brown Act and options to archive older materials or to pay for additional cloud storage. Council members authorized an interim expenditure (up to $50/year) to ensure the account does not lose access while staff (volunteers and an IT‑savvy resident) review what content can be archived or removed in accordance with retention rules. Staff agreed to report back with a recommended records‑retention approach and a cleanup plan.
Votes at a glance: - Approve minutes from March 11: passed 6–0. - Authorize interim email storage payment (up to $50/year): approved (roll call recorded).
