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Board approves higher facility‑rental fees and larger damage deposit
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Summary
Trustees approved updates to facility use forms and rates including raising the damage deposit from $200 to $300 and increasing custodial and auditorium/gym fees; staff and trustees discussed nonprofit use, certificates of insurance and superintendent fee‑waiver authority.
A staff member presented a revised facility use form and a set of rate increases, citing rising salaries and utility costs and an increasing gap between fees collected and actual operating costs. The board voted to adopt the recommended changes.
The staff member said the proposal raises the standard damage deposit from $200 to $300 and increases custodial and auditorium/gym rates to better reflect higher labor and utility costs. She told trustees athletic fields with lights are significantly more expensive to run, and noted separate fees where district staff must be present to operate equipment or manage kitchens.
Trustees asked whether nonprofit groups such as youth leagues or scouts would still have access. The presenter said the superintendent retains discretion to waive fees for in‑district or nonprofit uses but that, as a matter of state statute, some community leagues must be allowed access and the district requires a certificate of insurance for outside groups. "The superintendent always has the ability to waive fees if she so chooses," the staff member said.
During the discussion trustees expressed concern about cost recovery, the burden on small nonprofits, and the practicality of managing certificates of insurance and security deposits. After questions and clarifications the motion to approve the new form and rates passed without a recorded roll‑call; those present voted "aye." The motion carried.
(Note on transcript formatting: the public record shows some numeric values transcribed as "1.75" and "1.50" in places that appear to be missing a trailing two zeros; the board packet and staff clarified that the changes reflected a material increase from the prior $75 or $100 rates to amounts intended to cover higher operating costs.)
