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Council authorizes three‑year operating agreement with Clark Dietz for engineering services
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Summary
Council authorized staff to execute a three‑year agreement (2026–2028) with Clark Dietz to provide recurring engineering services across funds with a task‑order system and capped annual escalator; the contract establishes hourly rates and fund allocation methods.
City Administrator Karl Warwick presented a proposed three‑year operating agreement with engineering firm Clark Dietz to formalize recurring engineering services (general consulting, GIS, capital‑improvement support) across city funds (general, water, sanitary and storm‑sewer). Warwick said the agreement sets hourly rate frameworks, identifies recurring tasks and establishes a task‑order system and DocuSign approvals for not‑to‑exceed amounts on incremental work.
Warwick noted the storm‑sewer fund historically carries substantial costs tied to the MS4 permit and drainage‑way work. The agreement would begin Jan. 1, 2026, and expire Dec. 31, 2028, with the first allowable rate escalation in 2027 subject to a range tied to the Wisconsin CPI (minimum 2%, maximum 4% for the stated increase). Council members asked how billing and budget tracking will be handled; staff described fund‑level allocations and a process for upfront cost estimates for task orders.
A motion to authorize staff to execute the agreement carried on a council voice vote.
