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Commissioners approve phone system change, flooring and AC replacement for county facilities
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Summary
The board unanimously approved switching the county phone service to a system that records calls, awarded a flooring repair contract for bathroom tiles, and authorized a $5,000 replacement AC unit for the election office (non‑expedited), with staff instructed on budget and procurement clarifications.
Jennings County commissioners approved several facilities and maintenance items during the meeting, including a phone system change to a call‑recording service, a flooring contract for courthouse bathrooms and a $5,000 replacement of an aging election office air‑conditioning unit.
Whitney (staff member) explained the county currently uses Verintech Central with JustFax and proposed moving to an internet‑based system that would record incoming and outgoing calls and require purchasing compatible phones. Whitney said phone hardware had been placed in the 2025 bond and noted an approximately $85 difference in service costs; commissioners asked staff to confirm which department’s budget would bear the recurring service expense. The board moved to approve the phone change and purchase; the motion passed unanimously.
Justin (presenter) walked commissioners through three flooring quotes for two restrooms, noting price differences and quality concerns. After discussion about ensuring the same floor product and thickness across bids, commissioners made a motion to proceed with Madison Ford (as recommended through the bid discussion) and approved it unanimously.
On the election office AC unit, Justin said the existing unit was 14–16 years old and presented a $5,000 quote to replace it, with a 10–12 week delivery window; an expedite option would add $1,200 to the cost. He recommended purchasing portable units temporarily rather than paying the expedited fee. Commissioners approved the $5,000 replacement on a non‑expedited timeline.
The board also approved payment of two overdue Securitas Technology invoices from July 26, 2024 after staff explained the missed payments resulted from an email address misspelling; staff said the vendor would be paid promptly to restore service access.
