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Board accepts bids and awards culvert/bridge contract; transcript shows inconsistent bid figure
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Summary
The board accepted bids for project 95CO9526 (a maintenance pipe and two box culvert replacements) and awarded the contract to Rinker Materials; the transcript records a low bid of $96,900 but later a motion references $196,900 — an inconsistency noted in the meeting record.
The Winnebago County Board accepted bids and awarded the contract for project 95CO9526, a package that bundles three items: a maintenance pipe north of Buffalo Center and two county-installed box culvert replacements.
Staff described the projects and reported two material bids; staff said the lower materials bid came from Rinker Materials. During the public hearing staff noted a total of "$96,900" as the cost for the low materials bid. At the vote to accept the bids, the clerk announced a motion to accept the bid from Rinker but the motion language as read back in the minutes referenced a different numeric total (the motion announcement recorded a figure of $196,900). The transcript therefore contains conflicting numeric statements about the low bid.
The board closed the public hearing, moved to accept the bids and to award the contract to Rinker Materials; the motion carried by voice vote. The motion was recorded as "accept bids from Rinker" and carried with members saying "Aye." The meeting did not include a roll-call tally in the transcript.
Because the transcript contains differing bid figures, staff should confirm the awarded contract amount and publish the award language and the signed contract to the public record.
Next steps: County staff to confirm the final contract amount with the county engineer and Rinker Materials and update the public procurement record.
