Council approves AV upgrade contract, authorizes CDBG application and declines to renew Texas Birthday Bash contract

The Navasota City Council approved several operational items in a single session: awarding a contract to upgrade council-chamber audiovisual systems, adopting a resolution to participate in a Texas community development block grant program, and declining to renew the current Texas Birthday Bash contract so staff may negotiate new terms or explore alternatives.

Development services director Lucidio Sato recommended awarding a $93,882.81 contract to Data Projections Inc. to replace aging AV equipment, noting a built-in three-year warranty and improvements such as new projectors, dual side monitors, individual seat monitors, upgraded microphones and intelligent cameras. Vendor representatives confirmed system compatibility, explained optional PTZ camera pricing, and said an assisted-listening system would be included to aid patrons with hearing needs. Council asked that final contract language addressing indemnity, venue, and confidentiality be resolved by legal counsel before final execution; council approved awarding the contract subject to those finalizations.

Assistant public works director Jose Coronia presented a resolution (8 31-26) authorizing the city manager to be the application signatory and representative in the Texas Department of Agriculture grant process; council approved the resolution. Separately, legal staff recommended not renewing the existing contract with Charlie Diggs Entertainment so staff could negotiate amended terms or seek alternatives for the Texas Birthday Bash; council voted to decline renewal and to authorize staff to negotiate anew.

Council also approved the city's quarterly investment report for Jan.–Mar. 2026 as presented by finance staff.