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Board approves Sewer AI software purchase to replace aging CCTV database
Summary
The board authorized a multi‑year contract for Sewer AI to replace the utility's WinCan CCTV database, accepting a guaranteed price of $27,600 per year for three years (conversion included) and directing staff to assign a database lead; the item passed by voice vote.
The Water Resources Board authorized the purchase of Sewer AI as the utility’s new CCTV and asset‑management platform to replace the department’s existing WinCan database.
Valerie told the board the current WinCan system has experienced management changes and issues with data and customer service. She said the vendor offered a guaranteed price of “27,600 per year for the next 3 years totaling 82,000,” and that the company will host video on the cloud and assist with conversion from the WinCan system at no additional charge. Valerie said the purchase includes equipping trucks and assigning a dedicated staff member to maintain the database, and that the system integrates with the utility’s GIS.
Board members asked about current cost comparisons; Valerie said the existing cost was “less than 15 currently” annually (referring to thousands) and Jackson Thornton counsel flagged the benefit of locking in a three‑year fixed price to avoid automatic annual increases in older contracts. Following a motion and second, the purchase was approved by voice vote.
Why it matters: the CCTV database feeds the sewer rehab program: defects identified in televising are rated and used to prioritize rehabilitation projects. The board cited improved usability and vendor support as reasons to upgrade.
Next steps: procure the three‑year contract and implement the conversion, equip vehicles with the software, and designate a staff member to manage the database.
