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City IT recommends OpenGov for capital-projects management; staff seeks consent-agenda approval
Summary
City IT presented a staff recommendation to buy the OpenGov capital-projects system, citing integration with Munis and ESRI, role-based dashboards and public transparency; staff proposed a multi-month implementation (average six months) and recommended adding the purchase to the March 17 consent agenda.
David Leibowitz, the city's director of IT, told the council the city needs a modern project-management system to replace spreadsheet-driven tracking and improve transparency for capital projects.
Leibowitz described a structured vendor evaluation and said OpenGov "emerged as the leading solution" because of proven integration with the city's Munis financial system and ESRI GIS. He said the platform provides role-based dashboards for staff and the public and would allow real-time budget-to-actual visibility tied to Munis financial entries.
Why it matters: staff argued the system would reduce manual reconciliation, shorten response times for status questions, and allow the public to view summary dashboards about capital projects and spending.
Costs and timeline: staff presented a three-year licensing arrangement and said first-year licensing costs were cited in the presentation at roughly $66,000 with professional services implementation line items discussed (presentation referenced a professional-services figure of $113,715); the vendor's quoted integration scope included 525 hours of work in the statement of work, according to staff. Leibowitz said the average implementation timeline is six months (typical range 4–9 months) and that public-facing dashboards would be available near the sixth–seventh month of an implementation.
Council concerns and deployment: councilmembers asked about who would input data, whether outside vendors could be given limited access, and how training would be handled. Leibowitz said the system is intended to start with engineering and capital-project managers but remain available to any department that manages projects; he said most integration work centers on Munis connections and initial implementation will emphasize training for staff who will use the system frequently.
Staff recommendation and next steps: Leibowitz said staff recommends approval and that the purchase would be added to the consent agenda for the March 17 council meeting. One councilmember said they might request separate consideration at the regular meeting.
No formal purchase occurred during the work session; staff asked for council direction and said they would proceed with placing the item on the consent agenda for the next evening's meeting.
