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Committee reviews Bonfire posting glitch and confirms interview timeline for CM selection
Summary
The committee discussed a Bonfire procurement portal posting error that briefly limited the RFQ’s visibility, confirmed the RFQ is now live, and settled on target dates for qualifications, reference checks and interviews while acknowledging spring recess may affect reference responsiveness.
Committee members reviewed the RFQ posting and schedule for construction‑manager selection and discussed a short delay caused by a Bonfire upload issue.
Lauren Efren told the group the town had recently adopted the Bonfire procurement portal and the Dwight project was among the first uses; a partial upload meant the RFQ was not initially visible to all prospective firms but the issue was corrected and the posting is now live. Mark Schweitzer said the AIA contract language had already been reviewed by the town attorney and that standard fee‑proposal and general‑conditions sheets would be used.
A committee member explained that eight firms attended the virtual site tour led by Mark and could file qualifications: the firms who joined included (as announced at the meeting) an initial list from the virtual call. The committee discussed keeping the originally proposed schedule—rolling Q&A/addendum by Thursday, qualifications due the following Thursday, reference checks and shortlist mid‑April and interviews on April 28—while allowing a one‑week buffer if many references are unavailable during Fairfield’s spring recess (April 13–17). Staff said contract processing typically takes two to three days once a selection is made.
Members agreed that reference calls should begin promptly (one member urged starting Monday) and that if reference response rates were low they would extend the timeline rather than rush the evaluation. The committee left contingency dates on the calendar, including a fallback to the June 3 Board of Selectmen meeting if additional time is required.
The committee emphasized balancing a timely schedule with the need to collect robust reference feedback; staff will post the corrected RFQ materials and circulate an updated timeline to committee members.
