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Audit finds criminal court clerk's office controls sound; three low‑risk recommendations
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Summary
Audit staff reported strong controls in fee collection, disbursements, payroll, expungements and bond processing; auditors issued three low‑risk recommendations tied to payroll leave recording and custody documentation for cash bond transfers, noting Oracle Cloud migration should address some issues.
Auditors presented a compliance review of the criminal court clerk's office that checked fee collection, disbursements, payroll, expungement handling and bond processing. The audit team said policies and procedures were in place and followed, and overall internal controls were effective.
The audit produced three low‑risk recommendations: two related to payroll reporting and leave‑balance reporting when salaried employees' leave was not consistently reflected in the legacy accounting system, and one recommendation to ensure custody‑transfer documentation for cash bond handling. Auditors noted some issues stemmed from previous practices under the older r12/Kronos implementation; the recent migration to Oracle Cloud and the Oracle Time and Labor module should reduce manual work and improve consistency for time, leave and payroll feeds.
Committee members asked whether prior audit findings informed the new payroll/time selection. Audit staff said Oracle Time and Labor will centralize time entry and reduce manual interventions for departments that are migrated into that module, though some departments remain on separate systems.
