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Votes at a glance: Stonecrest council accepts 2022 audit, approves safety and fleet policies, amends finance signers and defers Spring Hill Cove
Summary
At its March 23 meeting Stonecrest’s council accepted the 2022 audit, approved a city safety policy and an amended fleet policy, amended the city's check-signing ordinance to add the deputy finance director, and deferred Spring Hill Cove for 60 days; each item was taken with recorded votes noted below.
Several procedural and policy items were decided during the meeting; council votes and short outcomes are listed here for quick reference.
2022 Audit — Accepted The council voted to accept the 2022 audit as presented by Director Franklin. Motion to accept the audit carried 5–0 (unanimous). Acceptance acknowledges receipt and entry into the official record; it does not itself adopt additional management actions beyond the acceptance recorded.
Safety Policy — Approved Staff presented the city's first comprehensive safety policy, including additions on natural-disaster planning, cybersecurity training and psychological/mental-health response. After discussion about separating policy from SOPs and ensuring alignment with the city’s emergency-management and IT policies, the council approved the policy (motion carried 5–0). Staff noted one meeting must be in place before March 31 to qualify for a related grant and will return with any procedural clarifications.
Fleet Policy Amendment — Approved Council approved amendments to the fleet policy (including mandatory seat-belt use for city and personally owned vehicles used for city business and language on vehicle cleanliness). Members discussed a clause prohibiting eating in city vehicles; some asked to narrow the language to address distracted driving rather than a blanket ban. The amended fleet policy was approved (vote recorded as 4–1 with one absence).
Ordinance to Amend Execution of Checks (Section 2.18) — Approved Council amended the municipal code to authorize the deputy finance director as an authorized signer for orders/checks and financial instruments (the ordinance was passed by majority vote). Council discussed ensuring the list of authorized positions is appropriate and noted additional bank-level procedures remain necessary for implementation.
Spring Hill Cove (SLOP 250071695) — Deferred 60 days The applicant for Spring Hill Cove requested a 60-day deferral to provide additional information requested by staff; council approved the deferral 5–0.
Ratification Resolution — Security services Council approved a resolution ratifying security services to cover the gap between the expired IGA and the newly approved IGA with the City of Lithonia; council asked staff to amend the resolution language to specify the retroactive extension period.
A full debate and narrative for the larger items (the Cove Lake rezoning and the Lithonia IGA) appear in separate articles.
