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Board approves payroll and payments, amends calendar and accepts donation for industrial arts
Summary
The Proctor board approved multiple bill runs and March electronic transfers and payroll, amended the February calendar to make May 15 a half student-contact day to recover weather closures, and unanimously adopted a resolution accepting a $1,500 copper-tubing donation for the industrial arts program.
The Proctor Public School District board approved multiple financial transactions, amended the school calendar and accepted a donation at its April 13 meeting.
Why it matters: The boards approval authorized vendor payments, March electronic transfers and payroll (details below), altered the instructional calendar to make up weather-related lost time and added resources for the industrial arts program through a donated in-kind contribution.
Finance Director Garrett Hultgren briefed the board on fund balance and cash flow, explaining why fund balance differs from cash on hand and why districts monitor liquidity around payroll cycles. "Assets less liabilities equals our fund balance," Hultgren said as he explained prepaid multi-year curriculum purchases and the importance of avoiding short-term borrowing.
The board approved payment of bills dated 03/23/2026 in the amount of $219,046.62, payment of bills dated 03/30/2026 in the amount of $76,753.64, and payment of bills dated 04/06/2026 in the amount of $163,506.87. The board also approved March electronic transfers of $2,900,000 and payroll totaling $2,166,924.20; the approvals proceeded after motion and second and carried on voice vote.
On calendar changes, the board approved the superintendents recommendation to amend the February 2026 calendar to make May 15 a half student-contact day to recover time lost to weather-related closures; the superintendent said transportation and lunch logistics had been worked through.
Finally, the board adopted a resolution accepting a donation from Ferguson of copper tubing valued at $1,500 to be used for the industrial arts program; the resolution was approved by roll-call vote and recorded as unanimous.
The board requested that finance staff include the approved amounts in the next financial packet and that the industrial arts program report back on how the donated material is used.
