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Sierra Madre approves $253,334 contract for GIS asset-management software
Summary
Council approved a professional services agreement with Nobel Systems to implement a cloud-based GIS/asset-management system to track city infrastructure, enable citizen service requests, and support capital planning; vendor estimated 2'3 months to deploy once shapefiles are provided.
Sierra Madre
The City Council on Tuesday authorized a professional services agreement with Nobel Systems for a GIS-based asset management platform in an amount not to exceed $253,334. Council members and staff discussed data migration, training, staffing and expectations for citizen use before approving the contract by unanimous voice vote.
Public Works staff described the program's goals: to centralize information about water, sewer, streets, trees, and buildings; enable mobile work-order capture and offline field work; and produce business-intelligence dashboards to inform capital improvement planning. In a live demonstration, Balaji Kadaba, vice president of operations for Nobel Systems, showed run-analysis features, offline mobile inspection tools, document linking to assets and a citizen app for reporting potholes, graffiti and illegal dumping.
Kadaba told the council, "We can complete the project in 2 to 3 months," once the city's GIS shape files are provided. Staff and the vendor clarified that historical maintenance histories in paper form could be uploaded later; the implementation timeline depends on the availability of digital base layers from the city's current mapping vendor.
Council members pressed on how the city will prioritize incoming citizen requests, protect staff capacity and phase in historical data. Public Works acknowledged some historic data will require manual entry but said the system will provide immediate basic functionality once shape files are uploaded. The agreement includes vendor training and ongoing support.
The financing and rollout: council approved the contract and staff said the purchase will be funded from identified department sources; the RFP allowed up to nine months, but vendor and staff said an accelerated timeline could be possible if base GIS layers arrive promptly.
Next steps: staff will finalize the contract, coordinate transfer of shape files from the city's mapping vendor, schedule training for staff and begin phased data import and public rollout.
