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Woodruff board courts sponsors for proposed July 4 drone show as commissioners offer $7,000
Summary
The Woodruff town board discussed plans for a July 3 drone light show, vendor logistics and a target approval timeline; commissioners pledged $7,000 but the town will seek outside sponsorships to cover remaining costs and deposit requirements.
The Woodruff town board discussed a proposed drone light show for the town’s July 4 celebrations and plans to solicit corporate sponsorships after commissioners offered $7,000 toward the event.
Chair (speaker S1) told the board she had identified a vendor, OpenSky Drone Light Shows, and said the company had quoted a 100‑drone show as “12.5” in the meeting record and required a 50% deposit with the balance due on completion. “They want 50% due as a deposit and then, 50% due upon completion,” the Chair said during the meeting. The transcript lists several cost references (one speaker said “It’s $400 per drone” and another referenced a 15‑minute run time), but the meeting record does not explicitly state the currency or full units for the vendor quote.
Board members discussed staging (launch from Tingey’s Field across from the Rodeo Arena), timing (a 15‑minute show slated for the evening of July 3 during the dance), insurance and contingency plans for bad weather. Kevin from Skyview Excavation (participating on an unrelated call) and other members confirmed the launch area and that the operator would present renderings for approval.
Members debated how much the town should contribute and whether to rely on outside sponsors. One board member said Woodruff may need to cover “some” of the cost; others urged aggressive outreach for donations and sponsor packages. The Chair proposed sending donation letters and assembling a simplified menu of sponsorship tiers so potential donors could choose platinum/gold/silver options or pay to have a logo appear in the drone display.
The discussion also covered logistics the vendor requires: proof of FAA authorizations, renderings for board approval at least five days before the show, and insurance to cover a drone failure. The board set a four‑week target to send donation solicitations and review responses.
The board did not record a formal vote to contract the drone show at this meeting; members agreed to pursue sponsorships, finalize costs and return with a contract or budget recommendation for a future meeting.
