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Lebanon school board approves window replacement, authorizes gym-floor bidding and updates student-relocation policy
Summary
At a regular meeting the Lebanon school board approved a Castle Heights window replacement bid, authorized staff to pursue bids for a replacement gym floor at Walter J. Baird, and approved minor wording changes to board policy 6.401; the board also heard midyear financial and strategic-plan updates and a presentation on family engagement.
The Lebanon school board approved several facilities actions and a policy update at its regular meeting, and heard presentations on strategic plans and midyear finances.
The board voted to approve the lowest bid for a window replacement project at Castle Heights, which administration said came in slightly below earlier estimates. Mr. Huddock, an administrator who presented the item, said the lowest bid was from Romont of Murfreesboro and that the bid "came in just below our initial thoughts." The board approved the bid by voice vote.
In a separate facilities item, the board authorized staff to pursue a competitive bid process to replace the Walter J. Baird gymnasium floor, which administrators said is roughly 50 years old and showing soft spots. Mr. Huddock told the board the range of cost estimates is "$209,000 to $260,000," and that final approval would follow the bid process; the board voted to proceed.
The board also approved redline revisions to board policy 6.401 (described in the packet as "safe relocation of students") that TSBA submitted during its annual review. Administrators said the changes were largely wording adjustments (for example, some references changed from "employees" to "teachers") and that the policy retains the existing standard that relocation should be used only when necessary. The revisions were approved by voice vote.
In other business, the board approved the meeting agenda and the minutes of the Dec. 8, 2025 meeting by voice vote, and the director reported midyear financial highlights, including a jump in local-option sales-tax receipts (figures were read in the meeting but the transcript did not specify units) and a large property-tax payment representing roughly 60% of the expected installment. The director said expenditures were near forecast with no significant overages.
Why this matters: Approvals to proceed with building work and the authorization to solicit bids commit staff time and create potential budget implications; the board will review final contract awards and return for any required approvals. The policy update keeps district language aligned with TSBA’s annual recommendations.
Votes at a glance - Agenda: approved by voice vote (all in favor, no opposed recorded). - Minutes (Dec. 8, 2025): approved by voice vote (all in favor, no opposed recorded). - Castle Heights window replacement: approved (lowest bidder: Romont, Murfreesboro); voice vote. - Policy 6.401 (safe relocation of students): revisions approved; voice vote. - Authorization to pursue bids for Walter J. Baird gym floor (est. $209,000–$260,000): approved to proceed with bidding; voice vote.
What’s next: Staff will return with bid results and cost estimates for the gym floor and for crossing-light upgrades; administrators said more detailed estimates on proposed transportation purchases will be provided in February. The board set its next meeting for Feb. 9 at Winfrey Bryant.
