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Commissioners get Workday/Adaptive Planning walkthrough as staff flags $55.9M general fund and staffing discrepancies
Summary
Staff trained commissioners on Workday and Adaptive Planning, showing the 2026 general-fund expenditures (~$55.9M), a $3M transfer-out for debt service, a $30k lawn-water line item, and a staffing-plan discrepancy in the detective bureau requiring reconciliation before budget adoption.
County staff and the administration demonstrated how to use Workday and Adaptive Planning on May 4, walking commissioners through accessing budget sheets, filtering by fund and spend category, and locating line-item details for the 2026 working budget.
"Once you're in Workday or MyGTC... you'll find Adaptive Planning," said Ms. Adams, the county's Adaptive Planning demonstrator. Using the platform she filtered to the general fund expenditures and scrolled to totals, showing a 2026 expenditure total around $55,927,000 and pointing to a $3,000,000 transfer-out budgeted for debt-service down payment.
Commissioners used the session to search for specific lines such as irrigation and found a 'lawn water' spend showing about $30,000 for 2025 and 2026. Staff explained that some details (actual year-to-date spending) live in the accounting side of MyGTC and that Adaptive Planning shows the budgeted amounts and assumptions.
The demo surfaced a staffing-plan issue in the detective bureau (cost center CC311). Staff said the staffing plan currently reflects one extra detective compared with other units and recommended reconciling FTEs by moving an FTE from corrections or road patrol or adjusting the staffing plan so budgeted positions match actual operations.
Administrator-level staff also told the board they will provide commissioners guidance on communication strategy and historical communications spending, and that the budget process remains open for adjustments ahead of final adoption.
