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POC votes to extend CitySpan database contract for 12 months to avoid service interruption
Summary
Committee approved a staff recommendation to extend the CitySpan database/professional services agreement for 12 months to maintain continuity for onboarding grantees and processing awards while the HSD/IT procure a new PSA.
The POC voted on April 15 to approve a 12‑month extension for the CitySpan web‑based database and associated professional services agreement so OFCY can continue grantee onboarding and data operations while contract administration completes a new PSA.
OFCY staff described the extension as necessary to avoid a break in continuity that would disrupt onboarding, awarding and program evaluation. "We're asking for a 12 month extension" staff said, noting delays in releasing the IT PSA and that the extension would allow OFCY to continue awarding and administering contracts while procurement completes the new agreement.
After staff presentation the committee moved and seconded the recommendation and the chair recorded the motion as passing. The transcript records the motion as passing but does not include a recorded roll‑call tally or named votes; staff thanked the committee and continued the meeting.
Why it matters: CitySpan is the database used for proposal submission, reader review, reporting and evaluation; losing access during the award and contracting window could delay summer and year‑round program starts and complicate monitoring and onboarding.
Provenance: Staff PSA extension request and motion/vote (topic introduced at SEG 191; vote recorded at SEG 266–270).
