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Council awards single-bid asset-management contract and approves Station 1 floor repair plan under grant
Summary
Council approved a three-year asset-management contract to a single bidder recommended by staff and authorized repairs at Station 1 after core sampling identified six sections of concrete floor to be replaced; staff said Contracting Specialists Incorporated will do the work, demolition will be daytime-only, and the project is planned to start in June pending contract finalization.
Council approved a resolution awarding a three-year asset-management and advanced asset-management contract after staff reported the town received one bidder and recommended hiring that bidder because of prior West Warwick experience. Staff said several parties downloaded the RFP (about 25–30 downloads) but only one responsive bid was received; the work is to be phased in when the current contractor’s engagement ends on Dec. 6.
Separately, staff presented a resolution and project details for Station 1 apparatus-floor repairs. Core sampling performed in 2023 had identified six sections of the concrete floor requiring replacement; the work requires supporting utilities below the floor, removing the six sections from the apparatus bay, and installing a four-layer epoxy system. Staff said they awarded the project to Contracting Specialists Incorporated, citing the firm’s particular experience with this work.
Staff described grant support and cost-sharing arrangements for the repair (staff referenced a co-share and a larger grant package in the meeting materials). They said demolition will be loud and limited to daytime; dispatch will be handled remotely during demolition with additional 911 lines and temporary use of the youth center for dispatch operations as needed. The chief indicated the work would likely take three to four months. Staff expects to start work in June after contracts are finalized and noted a 30-day mobilization period from contract signing.
The council approved the resolutions and noted staff will work with the solicitor on final contract language and timing. Council members asked about parking and operational impacts during demolition; staff said they will shuffle leased vehicles and staff assignments to preserve public access.
