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Erie board finalizes Arbor Day plans, schools sign up for planting kits and visits
Summary
The Tree Advisory Board confirmed Arbor Day vendor lineup and logistics, agreed timelines for school plantings (Meadowlark, Soaring Heights, BlackRock and others), and assigned kit pickup and assembly tasks. The town has a $5,000 tree program budget and expects communications support for materials.
Members of Erie’s Tree Advisory Board spent a substantial portion of the March 11 meeting finalizing Arbor Day logistics, confirming school planting dates and arranging kit assembly and pickup.
Tom reported vendor confirmations for Arbor Day including local nurseries, community groups and service organizations; food trucks and a coffee vendor are booked and the planning committee has required applications and approvals to manage table counts. The event’s vendor setup window was described as 8–10 a.m. with an event start at 10 a.m.; volunteers and Boy Scout groups were discussed as setup and logistics support.
On school plantings—organized under the board’s “Planting the Future” program—members scheduled several visits and kit deliveries: Meadowlark (three classes, 69 students) will take kits and a visit on April 1 at 12:30 p.m.; Soaring Heights (one class of 25) will be scheduled the week of March 23 with Jason coordinating exact day/time; BlackRock (three classes, about 90 students) is scheduled for April 13, 9–10 a.m. The board assigned volunteers (Patty, Kelly, Brian and others) and asked Jason and Tom to coordinate kit pickup from the maintenance (‘‘Laws’’) building and to confirm inventory of soil, mats, seeds and pods. Tom said he would check inventory and can assemble kits and leave them for pickup.
Tom reviewed available event supplies and the tree‑program budget: the board’s $5,000 allotment was noted, with roughly $750 anticipated as a match for a fruit‑rescue program and the remainder available for Arbor Day materials (swag, stickers, raffle prizes). Staff said they have surplus pencils, coloring books, T‑shirts and some stickers from prior years and could secure additional materials quickly if the board provided specifications.
Members discussed communications format and timelines: the communications team expects final content by about April 1 to publish via email/Notify Me and a PDF newsletter. Tom encouraged Spanish‑language materials and offered ISAs and CSU Extension resources as printables that communications could reformat.
Logistics next steps: staff will confirm kit inventory, printouts and labels, finalize the vendor map about a week before the event and circulate volunteer setup times. The board set an initial community tree walk for May 8 and discussed an evening tree walk at the dog park for June 11 at 6 p.m.
No formal votes on event spending were recorded at the meeting; the board asked staff to proceed with kit assembly and vendor coordination per the timelines discussed.
