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Pittsburg County presents LATCF close-out; packet shows a $24,954.68 current-period expenditure linked to jail intercom work
Summary
County staff presented the Local Assistance and Tribal Consistency Fund close-out report showing cumulative obligations/expenditures of $390,968.84 and a current-period expenditure of $24,954.68; packet documents include PO 5753 for a jail pod intercom upgrade and related vendor invoices.
At the March 23, 2026 meeting, grant administrator Sandra Crenshaw presented the Local Assistance and Tribal Consistency Fund (LATCF) annual report and close-out documentation. The packet lists cumulative LATCF obligations and expenditures of $390,968.84 and records a current-period obligation/expenditure of $24,954.68.
Crenshaw told the board the payment during the reporting period was the final payment to Black Creek Integrated Systems. County accounting pages in the packet show a transfer of $24,954.68 (Dec. 30, 2024) into the LATCF capital outlay account and a requisition/PO (PO 5753) described as “Upgrade jail pod intercom system” with an encumbrance/PO amount of $24,954.68. A receiving report dated April 1, 2025 documents delivery against that PO; a vendor invoice dated Feb. 26, 2025 accompanying the packet shows earlier billings and a schedule of values for a larger contract amount.
The packet material is specific but contains multiple documents with different figures: the LATCF close-out pages show the $24,954.68 current-period expenditure; the vendor invoice and schedule-of-values list earlier billings (for example, one invoice line shows $121,334.00 billed on Feb. 26, 2025 and the contract schedule lists a larger original contract value). The county ledger pages included in the packet indicate transfers and prior reimbursements to Black Creek and list carryovers and related appropriations.
What the meeting record shows: The LATCF close-out was presented as informational; commissioners did not take additional formal action on the grant close-out at the meeting. The packet materials — the LATCF summary page, the appropriations ledger, PO 5753 and the vendor invoice/receiving report — are the sources for the spending figures reported to the board.
Next procedural steps: Because LATCF funds are federally derived, standard grant close-out reporting and audit trails remain important; the packet includes a Federal Financial Report (FFR) showing federal cash receipts and expenditures equal to $390,968.84 and an FAC audit certification indicating a single audit was submitted.
