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Arapahoe County staff ask commissioners to waive procurement rule to keep CoreCivic beds after a late RFP submission
Summary
Arapahoe County staff requested a waiver to accept a late proposal from incumbent provider CoreCivic so community corrections beds are not lost; a commissioner moved to approve the waiver but the transcript records no second or roll-call vote.
Catherine Smith, director of community resources, told the Arapahoe County Board of Commissioners that an RFP for community corrections providers produced two submissions but the largest incumbent, CoreCivic, submitted its proposal after the deadline and therefore did not meet the solicitation's responsiveness rules. Smith said staff reviewed the late proposal at CoreCivic's request and deemed it acceptable and urged the board to approve a purchasing-policy waiver to continue contracts with CoreCivic for the next fiscal year (transcript text: "2627").
The request stressed operational risk if the board declined: "If we don't, of course, we are losing, you know, 200 beds, for our community corrections programming," Smith said, explaining the county's need to maintain capacity.
Commissioner Kendra Davis, identified in the record as from the commissioner's office, said she had no questions and "I move that we have, approve the waiver." The transcript shows no recorded second or formal vote in the meeting record provided.
Why it matters: the county relies on contracted beds to operate community corrections programs. Accepting a late submittal is limited by procurement regulations, so the board's decision would be a formal exception to those rules and carries both operational and transparency implications.
What happened next: staff thanked attendees and moved on to the next agenda item. The transcript does not record whether the waiver was formally adopted, who seconded the motion, or any vote tally.
What remains unclear: the transcript does not show a second or a roll-call vote, and it does not specify whether the board later ratified the waiver in a subsequent public action. The fiscal-year identifier in the transcript reads "2627"; staff summary materials to the board should be consulted for the official fiscal-year label and the final procurement determination.
The meeting then proceeded to a study session on a Comprehensive Safety Action Plan.
