Hardy County commissioners weigh tax and billing software bids; aim for July 1 if vendor can meet timeline

Commissioners spent the largest portion of the April 7 meeting reviewing vendor proposals for the county’s tax and assessor software. Speakers compared bids from Compiled Technology, Concourse and OpenGov and focused on whether the chosen system could integrate existing tax data and support ambulance-billing functions.

One commissioner summarized vendor assurances: "He'll take care of that," and later relayed the vendor’s estimate, saying the firm "guarantees by the next year that we'll be down to the penny." The discussion repeatedly returned to data merging and the need to ensure dog-tag and supplemental billing functions would work with the county’s systems.

Participants said Compiled Technology was a leading candidate; the clerk and staff noted Compiled is used by several nearby counties. Meeting comments reflected two cost figures for Compiled — a first-year quote discussed as roughly $26,000 and an annual fee mentioned at about $11,832. Commissioners asked staff to contact vendors for clarifying demos and to confirm ambulance-billing capability before any final selection.

No final contract vote appears in the transcript. Commissioners flagged a target go-live date of July 1, contingent on vendor capacity and a timely contracting process. Staff were instructed to follow up by phone with vendors and report back to the commission for a formal decision.

Next steps recorded in the meeting include scheduling vendor calls or demonstrations and confirming whether the awarded vendor can deliver the ambulance-billing features and a July 1 timeline.