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Council flags missing $5,000 commitment to Boys and Girls Club, asks staff for records
Summary
Council members reported a $5,000 commitment to the Boys and Girls Club that is not reflected in QuickBooks; discussion revealed a possibly related $14,500 line item and a voided check; staff and the city attorney were asked to research and reconcile the records.
During routine financial review, Mayor Anderson told the council that a $5,000 commitment to the Boys and Girls Club from the prior administration could not be found in the city's accounting records. The mayor said the books (QuickBooks) show no record of the $5,000 payment despite a prior commitment.
Council members described a voided check in the records and noted a separate $14,500 invoice entry tied to Brian's Tree Service and work at Bryant Park Elementary. Speaker 3 said the Boys and Girls Club did not come to the council to request funds and urged research to determine whether services were performed in lieu of payment or whether the $5,000 was rolled into the larger $14,500 amount.
The council directed staff to research the discrepancy and requested the city attorney review the matter. No determination was reached at the meeting; council members asked for documentation and reconciliation ahead of the next meeting.
