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Davis County shifts generative-AI approvals to department heads, narrows prohibited data categories
Summary
The Commission approved updates to Policy 04.01.1200 that remove mandatory IS training, let department heads authorize generative AI use, require only County-approved AI platforms, and replace 'personal data' with specific prohibitions on confidential or regulated data.
Jeff Hassett, director of Information Systems, presented changes to Policy 04.01.1200 on generative artificial intelligence and told the commission the updates change who approves AI use and which data categories are protected.
Hassett said the revised policy removes the prior requirement that Information Systems approve AI use and leaves that authority to department heads. Mandatory training provided by IS has been removed as a compulsory requirement, though IS will remain available as a resource. The policy requires staff to use only County-approved AI platforms to ensure data security and control. It also replaces the generic term "personal data" with more specific prohibitions on "confidential, protected, controlled or otherwise regulated data."
Chair John Crofts asked for confirmation that Human Resources had been notified of the policy change; Clerk Brian McKenzie confirmed HR received the update. The commission voted to adopt the policy change.
Why it matters The change decentralizes operational decisions about whether staff may use generative AI tools and narrows the data protections language to specific categories, potentially changing department-level processes for approving and training users.
