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Kirksville council approves utility mailing contract, multiple equipment purchases, contracts and appointments
Summary
The council approved Ordinance 2026-05 to contract with Lineage Mailing Services for utility billing mailings, authorized several equipment purchases and contracts (wastewater bar screen, loaders, hydrants, pipe supplies), approved records destruction under Missouri law, and confirmed multiple appointments to local commissions.
Kirksville’s City Council approved a slate of routine procurement resolutions, one ordinance to contract for utility mailings, several equipment purchases for the street and utilities divisions, and three board appointments during its meeting.
On Ordinance 2026-05, council approved authorizing the city manager to enter into an agreement with Lineage Mailing Services LLC (Lineage Connect) to provide printing and mailing of utility statements and delinquent notices. Staff member Lacy reported the city solicited six bids, two were in-state and Lineage (a Kansas City provider) offered the lowest cost and the ability to meet the city’s two-day mailing radius. Staff said the service handles roughly “about 8,200 statements per month.” Lacy also corrected an initial phrasing error on relative price, clarifying that the current vendor’s bid was approximately 106% higher than Lineage’s bid.
The council approved a resolution to contract with David E. Ross Construction Company to replace the mechanical bar screen in the headworks building at the Kirksville Wastewater Treatment Plant. Staff (Tim) described the bar screen as the first part of primary treatment that removes inorganic debris such as rocks and sticks, and said the selected Custer’s Protector multi-rake screen fits the 2026 budget and includes a three-year parts-and-labor warranty.
Council also approved equipment purchases for the street division: a 2026 Takahuchi TL8R2 track loader via the Missouri Department of Transportation cooperative purchasing program, and a 2026 Caterpillar 260-05 XPS skid steer through the Sourcewell cooperative program. Staff explained the wheeled skid steer is preferable for fresh asphalt work because it is less likely to damage the pavement than a tracked machine.
Two supply contracts were approved: Blue Springs Windwater for fire hydrants and associated components for fiscal 2026 (with authorization to use the next-lowest bidder if supply-chain issues arise), and Water and Sewer, Inc. to supply pipe, valves and fittings for water main construction and repair in 2026. Staff noted material-price changes this year, including a drop in PVC prices and increases of about 20% on some parts and about 40% on copper.
The council authorized destruction of municipal records on the provided master list in accordance with the laws of the state of Missouri; staff noted the list includes records obtained from the former city attorney’s office that have exceeded retention life.
Appointments approved by council included the appointment of Mike Bolley to the Lakes Park and Recreation Commission, the reappointment of Scott Meredith for a three-year term, and the appointment of Cam Benson to the Kirksville Historic Preservation Commission. During the public comment period, resident Maggie Ramolina urged the council to pursue construction of a new police station, fire facilities and a new city hall, and to address homelessness.
The meeting concluded with council and staff announcements — including a successful Part 139 airport inspection with zero deficiencies and recognition that two water treatment plant operators earned A licensure — and adjournment. The next regular council meeting will be Monday, March 23, 2026 at 6 p.m.
