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Board approves insurance, safety sensors, facilities work, contracts and equipment in routine business
Summary
The Coldwater Community Schools Board approved renewal of athletic accident and catastrophic insurance, purchase of vape sensors, asbestos removal in clinics, a 5th-grade field trip, copier purchase, audit contract, a Chartwells one-year contract extension, and upgrades to bus camera systems; details and costs recorded in board motions.
At its meeting, the Coldwater Community Schools Board of Education approved a set of routine and safety-related items, voting on contracts, purchases and personnel actions included on the agenda and consent calendar.
Key board actions (as presented and approved):
- Renewal of student athletic accident insurance and catastrophic/heart-and-circulatory coverage with Gallagher Special Risk for the 2026–27 school year, with a reported cost of $30,721 for the athletic accident policy and $2.98 per student athlete for catastrophic coverage; the board approved the renewal on roll call.
- Purchase of vape sensors and associated licenses for the high school and middle school (locations cited as bathrooms and locker rooms) not to exceed $14,627.60; the board discussed prior purchases using vape-settlement funds and approved the order.
- Removal and disposal of asbestos flooring material in school clinics: $4,500 at Lake Middle School and $12,250 at Coldwater High School; the board approved removal and noted some work had already been completed.
- Approval of Lakeland Elementary’s out-of-state fifth-grade field trip to the Fort Wayne Children’s Zoo on May 15, 2026; the board approved the trip as presented.
- Purchase of a Xerox AltaLink C8270 copier for Max Larson Elementary under the Michigan Cooperative purchasing contract with monthly maintenance fees; board approved the purchase as presented, noting long-term cost savings vs. leasing.
- Approval of a three-year audit proposal from Hungerford Nichols for fiscal years 2025–2028 following roll-call approval.
- Approval of the first of up to four one-year extensions for Chartwells food-service management for the 2026–27 year, subject to Michigan Department of Education approval and state procurement rules.
- Acceptance of a bid from Angel Tracks (AngelTracks) for bus digital video camera systems and upgrades, with a not-to-exceed amount cited (~$81,457) and an installation line noted at $18,200; the board approved the recommended bid, with discussion about how many buses require full replacement vs. hard-drive upgrades.
Votes and process: agenda items on the consent calendar were approved by motion and voice/roll call; several action items were approved on roll call or by recorded motion with some members absent or recorded as absent during portions of the meeting. Where the transcript recorded a roll call, members answered in the affirmative for the motions presented.
Next steps and notes: many items were routine contract approvals or purchases; staff will proceed with vendor arrangements, implementation and reporting as required.
