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Commission corrects Cape Seal assessment roll, postpones confirmation and awards 2026 resurfacing contract
Summary
After staff found a calculation error that affected condo parcel shares at 450 Oak Avenue, the commission annulled the special-assessment roll for the Cape Seal program and postponed confirmation to March 23; it separately awarded the 2026 Cape Seal contract to Highway Maintenance & Construction Company for $417,727.25 plus a 10% contingency.
A clerical miscalculation in the Cape Seal special-assessment roll prompted the Birmingham City Commission on March 9 to annul the roll for the 2026 Cape Seal program and send staff back to prepare a corrected role with proper notice.
Deputy Treasurer Ryan Katz (speaker S24) told the commission that 10 parcels in the 450 Oak Avenue condominium complex had been calculated incorrectly (the third-party calculation used square footage when the city’s usual practice apportions certain costs by unit count). The corrected roll was posted the afternoon before the meeting; residents said that late change could have created confusion and deprived some property owners of adequate notice. The commission directed staff to nullify SAD roll 9-17 and reissue a corrected roll and set a confirmation hearing for March 23, 2026 to ensure full notice.
Separately, engineering staff recommended awarding the 2026 Cape Seal contract (project number 4829) to Highway Maintenance & Construction Company after receiving two responsive bids. The commission voted to award the contract in the amount of $417,727.25 and to authorize a 10% construction contingency for a total of $459,499.98, contingent on execution of insurance and bond requirements. The commission recorded the roll-call vote approving the award.
The commission’s actions split procurement from assessment confirmation: staff may bring the final contract for execution only after the assessment-confirmation steps required by ordinance are satisfied (legal counsel reminded commissioners that ordinance rules restrict certain expenditures prior to confirmation of an assessment roll).
Representative resident concern: condominium owners at 450 Oak asked for clearer mailed notice and an explanation of the change from an 85/15 split to a 50/50 approach for the short frontage, which staff said had been published in the packet and would be explained in new notices.
What’s next: staff will prepare a new assessment roll and mail corrected notices to affected property owners for the March 23 confirmation hearing; contract award paperwork will be completed once requirements (including bonding and insurance) are satisfied and ordinance timelines are respected.
