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Frostburg City election board approves canvassing form, candidate slate and ballot mailings with postmark/receipt guidance
Summary
The Frostburg City election board approved canvassing and processing forms, certified the candidate filings, and accepted ballot mailing proofs with an added instruction that mail ballots must be postmarked by June 2, 2026, and received at City Hall no later than 10 days after the election.
The Frostburg City Election Board approved its canvassing and processing form, certified this year’s candidate filings and signed off on ballot mailing proofs with an explicit postmark and received-by instruction for the June 2, 2026 election.
Board members voted by unanimous consent to adopt the canvassing/processing checkbox form and then formally approved the slate of candidates, including an uncontested mayoral race and three candidates for finance commissioner. The board’s ethics review had earlier reported no concerns with candidate disclosure forms and staff confirmed all filers paid the required $10 submission fee.
Staff presented the ballot mailing proofs and envelope samples, explaining the printing company will insert a return envelope with a pre-paid stamp, a voter oath envelope and the official ballot. To make returned ballots easier to sort, staff said they will print a Frostburg voter number on the envelope. Board members asked staff to add clear language to voter instructions: the return envelope must be postmarked on or before election day, June 2, 2026, and received at City Hall no later than 10 days after the election (June 12, 2026). Staff agreed to update the proof with that language and to return the amended proof for finalization with the printer.
On the logistics and schedule, staff said ballots will be mailed no later than Friday, May 8, and that the printing vendor requires about five to six business days to produce the mailings. The board discussed canvassing and verification dates: canvassing is scheduled to begin June 3 at 10 a.m., with the board asked to reserve June 3 and potentially June 12 for verification and any additional counting needed. Staff described the operational plan: printing and sorting of outgoing mail, opening mailing envelopes (but not voter oath envelopes) to alphabetize and prepare packets, and segregating replacement ballots so duplicates can be checked before counting.
Replacement ballots will be available to voters who report not receiving a mailed ballot; staff recommended waiting about 10–14 days after the expected delivery window before requesting a replacement. The board noted voters may request replacements up to 7 p.m. on election day; those replacement ballots are held separately and verified before being included in the count.
The board accepted the official balloting materials with the verbal amendment on deadlines and directed staff to finalize proofs with the printer. The meeting adjourned at 6:04 p.m.
