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Oak Hill United School Corp trustees approve contract and finance steps, appoint library board member and review audit
Summary
In the same meeting trustees approved an amendment to the Gibraltar design contract for HVAC work, authorized a lease amendment to fund that work, reauthorized the district’s building corporation, approved consultant engagements and prepayment authority, and heard an exit audit report; most motions passed 6–0.
Trustees of the Oak Hill United School Corp conducted regular business after a preliminary public hearing on a unified-project authorization, approving multiple administrative and finance items by unanimous or near-unanimous votes.
The board approved an amendment to the Gibraltar design contract tied to the HVAC project and later adopted a resolution to amend the district’s existing financing lease so bond or lease proceeds can pay for HVAC improvements; both motions passed 6–0. Superintendent Hardman said the Gibraltar amendment covers phased design work with a do-not-exceed amount that aligns with the district’s project limits.
Trustees reapproved the formation of the Oak Hill Building Corporation — an entity that can issue tax-exempt bonds on the district’s behalf — and named the corporation’s officers as Michael Hicks (president), Corbin Moses (vice president) and Ryan Smith (secretary-treasurer). That motion carried 6–0.
The board approved two outside engagements: Policy Analytics to provide parcel-by-parcel property-tax analysis to help model the effect of recent legislative changes on the district’s tax base, and Easter & Kaboski for legal guidance on recent concerns involving the district’s solar installations; both engagements were approved 6–0. Administration said the Easter & Kaboski engagement begins with a $5,000 retainer that will be billed against as work proceeds.
Trustees also authorized a policy allowing prepayment of certain invoices (limited to utilities and specified credit-card payments) to capture early-payment discounts; the board approved that authorization 6–0. Business-office staff reported an on-site State Board of Accounts review covering July 1, 2023–June 30, 2025, that produced four minimal findings focused on internal controls; administration described corrective steps already implemented and expects the final audit report to be published by March 31.
On personnel and recognitions, the board approved the consent agenda (including resignations, appointments and donations) by a 6–0 vote, and appointed Rachel Wining to the Converse Library Board (vote recorded as 5–0 with one abstention). Principals provided routine school updates on reading programs, upcoming testing (I-Read and ILEARN checkpoints), athletics and the high-school musical scheduled April 10–12.
A motion to adjourn passed 6–0.
