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Council orders resubmission of two CDBG grant-administration RFPs after protest
Summary
After a protest alleging scoring did not follow stated criteria, the council directed staff to reissue two CDBG grant-administration RFPs (record lists RFP16-2025 and RFP04-2025) and to ensure scoring aligns with the RFP criteria; council voted to resubmit.
Council reviewed protests filed against two Community Development Block Grant (CDBG) grant-administration requests for proposals and directed staff to reissue the solicitations to preserve fairness and transparency.
Staff identified the two solicitations in the record as RFP16-2025 and RFP04-2025 and said a protest argued tabulation sheets did not follow the evaluation criteria set out in the RFPs. To avoid any appearance of impropriety, staff recommended rewriting or reissuing the RFPs and ensuring scoring sheets and evaluators adhere strictly to the stated categories.
A councilmember moved to resubmit the RFPs; another seconded. The motion passed by voice vote. The transcript includes a later line that appears to reference a similarly numbered item (typed in the record as RFP04-2045), which is inconsistent with the earlier RFP numbering; staff and council should confirm the exact solicitation numbers before reissuing and document any changes to the scope or criteria.
Next steps: staff will rewrite the RFPs as needed to reflect city-specific criteria, ensure the evaluation/scoring sheets match the RFP categories, and reissue the solicitations promptly.
