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Keizer committee reviews engagement matrix and organization listing, asks members to evaluate usefulness
Summary
Staff introduced an engagement matrix and a compiled list of community organizations; members debated whether staff should continue maintaining the resource and agreed to review it and report back with suggested purposes at the next meeting.
Staff presented an engagement matrix and a listing of community organizations compiled to help the committee target outreach. Members asked whether the document should be maintained by staff, questioned its immediate usefulness for individual cultural outreach, and agreed to review the documents before the next meeting.
Staff (speaker S6) said the documents were about six to nine months old and could be updated; the committee chair (S1) asked members to review the materials and to identify whether the listing would help them in their assigned outreach roles. Committee members offered mixed reactions: some said the listing was a valuable reference for potential speakers or partners, while others said it contained more information than they would realistically use and that staff time to maintain it should be justified.
S3 urged the committee to clarify the purpose for the document before asking staff for continued updates. The group agreed to keep the resource on hand, review it, and consider it at the next meeting with specific suggestions about which organizations to prioritize for outreach or invitations.
Next steps: Members will review the engagement matrix and organization listing and provide feedback to staff prior to the next meeting so the committee can decide whether to keep the document as an actively maintained tool or a static reference.
