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Council approves purchasing-policy changes, clerk appointment, pay alignment and temporary green-waste discount
Summary
The Pinetop Lakeside council unanimously approved amendments to purchasing and cash-handling policies to clarify emergency procurement, authorized a salary step for incoming town clerk Lisa Mirs and appointed her, created two administrative positions, and adopted a temporary green-waste discount for non-residents while finance staff reconcile a sales-tax reporting discrepancy.
At its regular meeting, the Pinetop Lakeside Town Council approved several administrative and fiscal actions intended to improve operations and staff continuity.
Purchasing and cash-handling policy: The council adopted Resolution 26-1805 amending the town's 2018 purchasing and cash-handling policies. Christie explained the main changes: clarified emergency procurement rules, modernized per-diem and mileage reimbursements to follow federal GSA rates, and empowered the town manager to authorize emergency purchases (with a written report to council within two days for emergency repairs over $50,000). The council approved the amendments by motion.
Town clerk salary and appointment: Christie discussed aligning the town clerk salary range with director-level pay. The council authorized placing newly appointed town clerk Lisa Mirs at step four of the salary scale to reflect her municipal clerk experience; it then approved Resolution 26-1807 appointing Lisa Mirs as town clerk with a retroactive effective date of March 9, 2026. Lisa introduced herself and noted prior clerk experience in Trophy Club, Texas.
Personnel and job descriptions: The council approved a revised job description and salary range for an administrative assistant to the town clerk and created a new finance and administrative clerk position to handle accounts payable, payroll support and audit assistance after the accountant's resignation. Staff will post the positions and adjust the pay scale as needed.
Green-waste disposal event: Council adopted Resolution 26-1809 to continue a green-waste disposal event April 1'May 31, 2026, with free disposal for town residents and a 50% discount for non-residents. Council discussed concerns about verification and past illegal dumping; staff said they would track loads and report back after the event. The motion passed unanimously.
Financial reconciliation and insurance: Finance staff reported a reconciliation issue affecting five-year sales-tax reporting (an apparent missing roughly one week per month of state receipts); staff will reconcile July through January and provide updated numbers. Council authorized the town manager to finalize and execute a 3.4% employee health-insurance renewal with Kyros, subject to legal review, to avoid loss of coverage while staff seek alternative quotes.
Each of these items passed by majority motion and, where recorded in the meeting, by unanimous vote. The council asked staff to report follow-up details (sales-tax reconciliation results, green-waste operational costs and job postings) at upcoming meetings.
