Bibb County Board approves Renaissance renewal, network upgrade, propane contract and school safety film; adopts calendar change

The Bibb County Board of Education approved a package of vendor contracts, safety upgrades and a limited calendar revision at its March 19 meeting.

Renaissance products renewal: Dr. Rogers presented a memorandum recommending renewal of Renaissance assessment products and program management for the 2026–27 school year and asked the board to authorize a purchase order. Board discussion included a request from Miss Johnson to correct a typographical error on the vendor signature page; Dr. Rogers said the vendor would re‑initial the corrected page. The amount shown in the meeting memorandum as read aloud during the session was garbled in the public transcript and will be corrected in the posted contract documents; the board approved the renewal on a motion by Mr. James M. Freeman, seconded by Kristen C. Hanland, and the item was recorded as passing unanimously and placed on the consent agenda.

Network switches: Kevin Adams of Technology Services asked the board to authorize replacement of core network switches under RFP26‑029, using an 85% state / 15% general fund split. The administration recommended DISYS Solutions Inc. for an amount not to exceed $755,000; the board approved the purchase on a motion by Mr. Barney T. Hester, seconded by Mr. James M. Freeman.

Propane procurement: The district solicited proposals for districtwide propane fuel and recommended Federal Gas as the most responsive bidder at 30 cents per gallon plus applicable taxes, with FY27 propane expenditures expected to exceed $150,000. The board authorized the superintendent to execute the agreement beginning July 2026 on a motion by Mrs. Mdis Champion Johnson, seconded by Mr. Freeman.

Ballistic film (school security grant): The Safety & Security Office recommended installing ballistic‑resistant window film at teaching and learning locations; Clear Armor LLC was selected under RFP26‑030. The project will be funded by the district’s school security grant, which specifies $68,800 per location; staff identified all 38 teaching and learning locations as in‑scope. The board approved the project (motion by Miss Johnson, second Dr. Henry C. Fickland).

Facilities plan and calendar: The board adopted a modification to the local facilities plan to modernize Burn Elementary and authorized the superintendent to submit the final local facilities plan to the Georgia Board of Education. The board also approved a minor academic‑calendar revision that moves fall break to Oct. 12–16, 2026.

Votes and procedure notes: Most contract and procurement motions were approved unanimously and sent to the consent agenda; a personnel item (PS1.2) was later approved at the full meeting by a tally recorded as 7–0 with one abstention. Where packet figures in the public record were unclear (notably the Renaissance contract line as read aloud during the meeting), staff pledged to correct typographical errors and to post the corrected documents.

Funding and procurement specifics to verify: the Renaissance dollar amounts printed in the meeting package were not legible in the public transcript and should be confirmed from the posted contract; the network switch purchase is capped at $755,000 per the recommendation; propane pricing is 30¢ per gallon plus taxes off the Dixie pipeline in Milner, Georgia; ballistic film funding is tied to the school security grant that specifies $68,800 per location.

Next steps: Administration will publish corrected contract documents and continue implementation of approved procurements and safety projects.