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Vinita council approves Staley Payments contract to consolidate city payment processing
Summary
The council approved a contract with Staley Payments to replace multiple processors, provide free devices and same-day deposits, and consolidate reporting; staff said existing statement/administration fees total about $6,000 annually and merchant fees cost the city roughly $70,000 per year.
City staff presented a proposal to consolidate the city’s payment processing with Staley Payments and recommended approval on March 17. Staff told the council the city currently uses multiple credit-card processors, incurs recurring statement and administration fees of about $6,000 annually, and pays roughly $70,000 a year in merchant fees under the existing arrangement.
Staff said Staley’s proposal would provide free devices, portable tablets for remote sites, same-day deposits and consolidated daily reporting that would link the transfer station, pool, Route 66 building and other city payment points. "All of the devices would be free," staff said, and the company would provide a daily spreadsheet accessible to staff. Mr. Wofford, who participated in the Finance and General Government Committee presentation, described the earlier committee presentation as "pretty good." The transcript identifies Staley as local and states the company has been in business for over 75 years and offers 24-hour support.
The motion to accept the Staley Payments proposal was moved (recorded in the transcript as by "Lear") and seconded by Swift; the council voted in favor with no opposition recorded. The council did not vote on detailed contract terms during the meeting; staff said they had not yet received full paperwork from Staley at the time of the presentation.
Why it matters: staff framed the change as a cost-management and operational improvement that would allow card and mobile payments at more city facilities and produce consolidated daily reporting for the treasurer.
Next steps: staff will finalize terms with Staley Payments and implement devices and reporting; the transcript does not record contract duration, fee schedule, or termination terms.
