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District plans AI guidance and parent notice; board weighs privacy and operational limits
Summary
The board discussed a draft AI policy and directory-information notice. Staff described an AI steering group, approved-tool lists, and a proposed parent notice in registration materials; directors asked for a clear scale of acceptable AI uses, privacy safeguards for student data, and practical plans for parent notification.
Gresham — At its March 12 work session, the Gresham-Barlow School District board reviewed a draft artificial-intelligence policy that would require teachers to use approved tools and document expectations in syllabi, and discussed how to notify parents about student AI use.
Jeff, who leads the district’s AI steering group, told the board the committee’s work includes teacher professional development planned for next school year and a proposed scale to define acceptable AI use for specific assignments. He said the district maintains lists of approved and blocked tools and vets them for student-data protection. “We definitely vet approved tools. We have lists of approved tools and not approved tools... 90% of it is the student data privacy,” Jeff said.
Directors asked whether notice to parents should be a syllabus-level communication or a blanket registration packet item. Staff suggested including a general notice in annual registration materials and asking teachers to list AI expectations on course syllabi. Directors worried about operational follow-through and whether the district can guarantee individualized notice for every class.
Board members also raised broader concerns, including the environmental and energy implications of AI and the need for cross-policy alignment (for example, with student-conduct and sexual-harassment policies). No final policy was adopted; the steering group will continue developing the scale and guidance and return a refined policy for board consideration in April.
Separately, the board reviewed directory-information updates: staff said directory fields are defaulted to be shared for routine uses (college, military, athletics) with opt-out options at registration, and that parents may decline release via the registration checkbox.
Next steps: staff will refine the AI policy language, clarify parent-notice mechanics, and provide the board a clearer implementation plan and timeline.
